Email Signature Generator

Free No sign-up

Create a professional email signature for Gmail, Outlook, and Apple Mail in minutes

Your details
Branding optional

Use a small image hosted on a public HTTPS URL. Local uploads can look fine in preview but may not work after pasting into email.

Social links optional

Add your name to preview your email signature

Copy your signature, then open Gmail Settings, choose See all settings, and paste it into the Signature section.

What is an email signature generator?

An email signature generator turns your contact details into a formatted HTML block that you can paste into Gmail, Outlook, or Apple Mail. It gives freelancers, consultants, and small business owners a consistent way to share their name, role, business, and contact links at the end of every email.

A good signature is short, clear, and built for the limits of email clients. Gmail and Outlook can strip or change modern web styling, so this tool uses table-based HTML, inline styles, and web-safe fonts instead of decorative effects that may break after you paste them.

Core detailsName + role + company
Contact linksEmail + phone + website
Optional brandingPublic logo URL + social links + accent color

For example, a 600px-wide signature with your name, title, phone number, website, and LinkedIn link is easy to scan on desktop and mobile. Keep your logo or headshot at a public HTTPS URL so recipients can load it after you send the email. If you use a campaign link in your signature, build it first with the UTM Builder.

How to use this email signature generator

Choose a layout. Pick a professional, compact, or minimal layout. Each one uses conservative email-safe HTML rather than browser-only styling.

Add your details. Enter the name, role, company, email, phone number, and website you want recipients to see. Leave any optional field blank to keep it out of the signature.

Add branding if needed. Choose an accent color, then add a public logo or headshot URL and any social profile links. Use a small image with a solid background for the most reliable result.

Copy and install. Copy the rendered signature, choose Gmail, Outlook, or Apple Mail, and follow the short setup instructions. Send yourself a test email before making it your default signature.

What makes an email signature reliable?

Email apps do not behave like a normal web browser. Rounded cards, custom fonts, complex columns, and background images can look fine in a preview but fail in Outlook or on a phone. A reliable signature uses a simple layout, readable text, direct links, and images hosted on a public URL.

Your details stay in your browser while you build the signature. The tool saves your draft locally on your device, and it does not add a watermark, tracking pixel, or Krixly branding to the copied signature.

Frequently Asked Questions

What is an email signature generator?
An email signature generator creates a formatted signature block from your name, role, company, contact details, and links. You can copy the result into Gmail, Outlook, Apple Mail, or another email client without writing HTML yourself.
How do you add an email signature in Gmail?
In Gmail on a computer, open Settings, choose See all settings, and find the Signature section. Create a new signature, paste the copied signature into the editor, then save your changes at the bottom of the page.
How do you add an email signature in Outlook?
In new Outlook or Outlook on the web, go to Settings, then Accounts, then Signatures. Add a signature, paste it into the editor, choose when it should appear, and save. Classic Outlook uses File, Options, Mail, and Signatures.
Can you use the same signature in Gmail and Outlook?
Yes, a simple table-based signature with inline styles can work in both Gmail and Outlook. Test it by sending an email to yourself because desktop Outlook, web Outlook, and mobile apps may render images differently.
Can you add a logo or photo to an email signature?
Yes, use an image hosted at a public HTTPS URL so the recipient email client can load it. Keep the image small, avoid animated files, and use a solid background if you want it to remain visible in dark mode.
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